Tricks to customize Gmail and get the most out of it

Schedule mailing in Gmail

Google's email service, Gmail, began its journey in the market on April 1, 2004, but it was not until July 7, 2009, when the service left the beta and all users who wanted, could open a email account. 3 years later it unseated Microsoft (Outlook, Hotmail, Msn ...) as most used mail platform in the world.

The number of users it currently has is unknown, but if we take into account to be able to use a smartphone with Android, it is necessary, yes or yes, a Google account, we can get an idea of ​​the monster that Gmail has become. One of the reasons that have allowed stay the market leaderWe find it in the large number of customization and operation options that it offers us.

Another reason, we find it in the integration with the rest of Google services such as Google Drive, Tasks, Google Docs, Hangouts ... free services that are also the most used worldwide. Although the number of options that Gmail offers us through the application for mobile devices is very wide, where if we can get the most out of it it is in the desktop version.

This desktop version, which coincidentally works best with the Google Chrome browser (everything stays at home), puts at our disposal a large number of options, options not available in mobile apps, but that can affect the operation of the application for these devices, such as forwarding of emails, the creation of labels to classify the emails we receive, using personalized background themes ...

If you want to know the best gmail tricks To get the most out of it, I invite you to keep reading.

Change the background image

Change Gmail background image

Changing the background image of our Gmail account is a very simple process that allows us to give it a very different touch from the one we found natively. Not only can we use some of the images that you offer us, but we can also use any other image we have stored in our team.

Change Gmail background image

To change the background image, we must click on the gear wheel located in the upper right part of Gmail and click on the Themes option. Next, all the images that we can use as a background in our account will be displayed. Below, we find the option to upload an image from our computer to use it. If this is your case, you should bear in mind that the resolution of the photograph must be the same as your monitor, as well we will avoid it being seen with pixels as cuffs.

Schedule mailing

Schedule mailing

Before the native integration of e-mail scheduling, we were able to do this through an extension that worked like a charm. However, where you put an option that allows us to schedule the sending of an email natively remove everything else.

To schedule the sending of an email, we just have to write the email, add the recipient (s) and click on the down arrow displayed next to button Send to select the day and time we want our email to be sent.

Organize your emails with labels

Organizing emails using labels is the closest thing to creating directories on a computer to organize files. In this way, we can group all the emails corresponding to the same person within a folder in order to find them easily. These labels, are displayed on the left side of the screen, just below Received, Featured, Postponed, Important ...

Once we have created the labels, we must create Filters, if we do not want to have to manually classify all the emails we receive. Thanks to these filters, all the emails we receive, which correspond to a criterion that we have established, will automatically receive the label we have set.

Gmail label filters

The criteria that we can establish are:

  • De
  • For,
  • Subject
  • Contains the words
  • It does not have
  • Size
  • Contains attachments

Once we have established the filter, we must establish what action we want to do with all the emails that include those criteria. In this case, we want to add the Gadget News tag. From now on, both the emails that we had already received and those that we receive from now on, will automatically add the News Gadget tag.

Cancel sending an email

Cancel sending an email in Gmail

Writing a hot email is never good, and much less if we give it to send and seconds later we reconsider. Fortunately, Gmail offers us the ability to cancel sending an email up to 30 seconds after it has been sent. After that time has elapsed, we can do nothing but pray.

To set the maximum time that we can cancel the sending of an email, we must click on the gear located in the upper right corner and access settings. Within the General tab, we look for the option Undo the shipment: Shipment cancellation period: and set the time ranging from 5 to 30 seconds.

Cancel subscriptions

Cancel Gmail subscriptions

Although by law, it is mandatory that all messages that are sent massively, such as newsletters, include the option of being able to unsubscribe, not all of them show that option clearly and visually. To make it easier for them to stop receiving emails from services that we do not want, Gmail allows us unsubscribe directly without having to request it through other methods.

Automatic reply

Gmail auto reply

When you plan to go on vacation, or take a few days off, it is highly recommended that we activate the answering machine that Gmail offers us. This service is responsible for responding to all the messages that we receive with the text that we have previously established, also adding a subject and the period of time in which Gmail will be in charge of answering our emails.

We also have the possibility that the automatic reply message is only sent to the contacts that we have stored in our Gmail account, in order to avoid giving extra information to people with whom we don't have a regular contact. This option is available through the Gmail configuration options and in the General section.

Add a custom signature

Add Gmail signature

Signing the emails not only allows us to introduce ourselves and offer our contact information, but also allows us to add direct links to other ways to contact us. Gmail, allows us create different signatures, signatures that we can use both when creating a new email or when responding to the emails we receive.

When creating the signature, we can also add the logo of our company, or any other image, such as the one you can see in the image above. Too we can format the text to our liking both in the font, as in its size, the justification ... This option is available within the Gmail configuration options, within the General section.

Forward emails

Forward emails

Like any self-respecting email service, Gmail allows us to forward all emails we receive to another email account, or only emails that meet a series of criteria. To establish the criteria, within the Forwarding option, we have to click on create a filter and establish, as in the labels, the criteria that emails must meet to be forwarded to the address we want.

Free up Gmail space

Free up Gmail space

Gmail offers us 15 GB of free storage for all the services it offers us such as Gmail, Google Drive, Google Photos ... If we usually receive many emails with attachments, most likely Gmail is one of the services that is taking up the most space. To free up space, we can use the command "size: 10mb" (without the quotes) in the search box so that all emails that occupy up to 10 MB are displayed. If instead of writing "size: 20mb" (without the quotation marks) all emails that occupy up to 20mb will be displayed.

Content density

Content density

By default, Google offers us a view of our email account that shows if the emails include any type of attachment and what type it is. If we receive many emails at the time of day and we do not want to have an overview of all of them, we can change the density of the content displayed. This option is available within the cogwheel, in the Content Density section.

Gmail offers us three options: Default, which shows us the emails with the type of attachments, Comfortable, where all emails are displayed without attachments and Compact, same design as the Compact view but everything closer together, tighter.

Delay notification of an email

Delay notification of an email

Surely on more than one occasion, you have received an email that you have to answer yes or yes, but it is not urgent. In these cases, to avoid forgetting it, we can use the Postpone option. This option, delete the email message from our inbox (it is located in the Postponed tray) and it will be shown again at the time and day that we have established.

Block a sender

Block sender Gmail

Gmail offers us powerful filters to avoid SPAM, however, sometimes, it is not able to detect all emails correctly. If we have tired of receiving emails that always come from the same email address, Gmail allows us to block it directly so that all the emails they send us appear directly in our trash. To block the user, we must open the email and click on the three dots located vertically at the end of the email address and select block.

Use Gmail offline

Use Gmail without an Internet connection

If we usually work with a laptop, it is likely that during some moments of the day, we will not find an internet connection. In these cases we can use Gmail without an internet connection, a function that it is only available if we use Google Chrome. This option is responsible for allowing us to browse the latest emails and answer them directly from the browser as if we had an internet connection. As soon as we connect to the internet, it will proceed to send the emails that we have written or responded to.


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