Despite the fact that Microsoft's office suite is one of the most used at the moment, there are many of its characteristics that are completely unknown by its users, despite the fact that they use it daily in different types of jobs and personal projects.
Speaking specifically of Office 365, this is a great solution for those who want to use it in a completely different conventional environment. There are a large number of fears and taboos about this version, something that practically limits its users in their projects, thus making functions and functions unknown. characteristics of great importance that we could be using at this very moment. This article is dedicated to trying to mention the 9 most important features of Office 365.
1. Work in Office 365 collaboratively
We could say that this is the first feature that everyone should know, which means that depending on certain permissions and privileges it can be done that the same job can be modified by any other user.
This involves both Microsoft Word, PowerPoint or Excel; Whoever acts as administrator of a project will have the possibility to review the changes that are being made at that moment and also who has proposed them.
2. Work with Skype within the group of collaborators in a project
That is the promise of Microsoft, something that has already materialized in certain regions although in others, it will be presented gradually. Microsoft has ensured that all users who are part of a workgroup in Office 365 will have the possibility to chat using its Skype service.
It does not matter if the project were to close, because if you want to continue talking on Skype with these contacts you can do it quietly.
3. Convert scribbles to better defined texts and strokes
If you have a mobile device then you could make use of Microsoft's OneNote tool, where you can start do any type of doodles so that they later become part of the content of a document in Office 365.
4. Ignore important conversations
As Office 365 is a collaborative platform (as we suggested above), perhaps at a certain moment someone will start sending comments that for us, have no relevance and importance for the adopted project. At that time we could make use of the button that says «ignore» to mute the conversation.
5. Use a signature within the document
Office 365 has an application called DocuSign integrated, which enables its users (with a small guide) to create an electronic signature. In addition to this, you can also use the tool to request the signature of the other people who may have been collaborating with the document, a situation that is optional.
6. Convert the data to a map
The latest version of Excel in Office 365 has integrated a feature called «Power Map«, Which has the possibility of converting the data from the rows to images, resulting in something very similar to a geographical map.
7. Custom chart results in Excel
Assuming that we have a project in Microsoft Excel and it addresses a large amount of information (cells and columns), we may need the analysis and result of a small section of all this information. This is the moment when we should use a function called Quick Analysis, which will offer a result only from the cells that we have selected.
8. Reformat the data of a column in Excel
This is another interesting feature to use; assuming that we have a column where the data is formatted with a specific style, to be able to change to it we would only have to do it in the first cell of the column so that the rest change automatically, something that is achieved with the function called "Flash Fill"
9. Edit a PDF file
If someone has sent us a PDF document and we want to edit it at the same time, in Office 365 we can open it and make any type of change. We could also choose a Word document and later export it to a PDF format from right here.
These are just a few characteristics that we have mentioned to you by way of tricks to follow in Office 365, There may be many more additional alternatives to those discussed in this article.